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Please Note: This article is written for users of the following Microsoft Word versions: , , , , , and Word in Microsoft If you are using an earlier version Word or earlier , this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Working with Form Fields.
The fields available for use in forms are accessible through the Developer tab of the ribbon. If you don’t see the Developer tab it isn’t visible on your system , you need to instruct Word to display it. If you display the Developer tab and take a look at the Controls group, you’ll notice that there are a bunch of controls available. None of these controls are form fields.
Instead, you need to click the Legacy Tools icon, which displays a whole group of controls that originate with older versions of Word. The Legacy Forms group visible after you click the Legacy Tools icon includes three types of form fields you can insert in a document: text, check box, and pull-down.
Each of these form fields allows the user of the form to select or enter information of the type that you deem appropriate. As an example, let’s say you are creating an order form and you need a field where a user can enter the name of the person making the order.
Further, you want to allow only up to 25 characters to be entered in the field. To accomplish this, follow these steps:. You can repeat these steps for all the fields in your form. The only difference would be the type of field entered which should be appropriate to the type of information you want entered and the options you set for each field.
The trickiest option you can set is the Maximum Length option, which only appears when you are working with text fields. By default, this option is set to Unlimited, which means the user can enter any amount of information desired. If the information being entered exceeds the right margin of your document, the field height increases, and the text entry continues on the next line.
If you don’t want this effect in your form, then the only way around it is to set some maximum length for the field. For instance, if you don’t want your field to wrap to the next line, then you need to set a maximum length guaranteed to fit on a single line. Calculating such a length can be difficult, particularly if you are using a proportional font. For this reason, some people like to set the font of their fields to a monospace font, such as Courier; it makes calculating field lengths easier.
One way around the potential “overrun” problem is to create a table to contain your form fields. The advantage to this is that you can define the width and height of every cell in your table, which limits the vertical movement of text fields if they should be too long. The disadvantage is that some information is not readily displayed in tabular format, and if the entered text is too long, it is not all displayed on the screen or printout.
If the text overruns the size of a static table cell, the additional information is suppressed. As you set the options for your various fields, notice that you can also define macros that can be executed when the field is entered first selected and when it is exited.
These allow you to process the information provided in the field. When a form is being used, the information entered into a field is assigned to a bookmark name. This name is specified in the Options dialog box for each field. Through the use of other bookmark-related fields, you can thus reference field contents elsewhere in your document.
WordTips is your source for cost-effective Microsoft Word training. Microsoft Word is the most popular word processing software in the world. This tip applies to Microsoft Word , , , , , and Word in Microsoft You can find a version of this tip for the older menu interface of Word here: Working with Form Fields. With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author.
He is president of Sharon Parq Associates , a computer and publishing services company. Learn more about Allen When creating a chart from information that contains empty cells, you can direct Excel how it should proceed. This tip When you merge information with a Word document, you may not be completely satisfied with the appearance of some of the Need to find out how good you are with Excel?
Here are some places you can check out to quiz yourself. Discover how to extend the capabilities of Office Word, Excel, PowerPoint, Outlook, and Access with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. When you lock a document as a form, then Word limits what you can do with that document. That includes not being able to When you create a form, you need to use special form fields.
If you want to limit what users can enter in a form field, Form fields allow you to create you guessed it forms. Here is a description of how you can force Word to calculate the Enter your address and click “Subscribe.
Your e-mail address is not shared with anyone, ever. Maximum image size is 6Mpixels. Images larger than px wide or px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted. Repeat for other missing tools you want to add – you can put them all in the new group under the same tab, or make new groups under other tabs and put them there.
Hi, I have a question. I have created a word file with fillable sections – checkboxes and click here to enter text. If I just select “click here to enter the text”, I can type the test. The form is just not responding. Can you explain how to use the bookmark field within the legacy text form field? I am entering values into a template doc and they are not saving.
With a Calculation, how to get “0. Got a version of Word that uses the ribbon interface Word or later? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface. Visit the WordTips channel on YouTube. View the most recent newsletter. Toggle navigation. To accomplish this, follow these steps: Position the insertion point where you want the field to appear.
Display the Developer tab of the ribbon. A field indicator appears in the document. Right-click the form field just entered and choose Properties from the resulting Context menu. The Text Form Field Options dialog box appears. See Figure 1. Figure 1. The Text Form Field Options dialog box. Make sure the Type pull-down list is set to Regular Text. This is the type of information you want to allow in the field. Change the Maximum Length option to Click on OK. Author Bio. Controlling the Plotting of Empty Cells When creating a chart from information that contains empty cells, you can direct Excel how it should proceed.
Discover More. Getting Rid of Spaces in Merged Data When you merge information with a Word document, you may not be completely satisfied with the appearance of some of the Excel Self-Tests Need to find out how good you are with Excel? More WordTips ribbon. Entering a Name in the Header of a Locked Form When you lock a document as a form, then Word limits what you can do with that document. Valid Numbers in Form Fields When you create a form, you need to use special form fields.
Calculating Form Fields Form fields allow you to create you guessed it forms. Hide my email address. The legacy tool calculating is not working. This Site. Links and Sharing. About Tips.
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